How do I enable 2-factor authentication on my Meadowbrook Google account?

What is 2-factor authentication, and why do I need it?

2-factor authentication adds another layer of security to your account, which drastically reduces the chances of having your account compromised. Instead of the typical sign-in process, which only requires you to require your password (something you know), 2-factor requires both the password and a second time-based code tied to a physical device (something you have). With 2-factor enabled, for someone to gain access to your account, they would need to both know your password, and also have access to your 2-factor device, which is highly unlikely.

It's important to carefully read and understand these instructions when setting up 2-factor authentication. If 2-factor is set up without understanding this additional security layer, it's possible to lock yourself out of your account.

In the standard setup, at sign in you will occasionally be required to enter a code that is either texted to your cell phone or provided to you via a voice phone call. It's highly encouraged to set up an app on your phone to use instead of relying on text messages. Using an app ensures you'll be able to sign in even if you don't have cellphone service or internet - the app works completely offline.

You should also follow the instructions below to create backup codes, which will provide you emergency access in case your 2-factor device is lost, stolen, or damaged.

If you ever have an issue accessing your account, please email help@meadowbrook-ma.org for assistance.

Enabling 2-factor authentication

From your Google Account, click the "Rubik's cube" icon

Click Account

Open Security

Open 2-Step Verification

It's a good idea to read the introduction of 2-Step Verification and how it helps increase the security of your account.

Click Add an extra layer of security.

Enter your phone number to receive a voice or text message verification.

You will receive a text message or voice message with a verification code.

Enter the verification code.

Congrats! You have set up 2-Step Verification

Setting up backup codes (required)

It's a great idea to set up a backup to access your account if you ever lose access to your phone. With backup codes, you'll always have a backup method to access your account.

As always, if you ever have any issues with your account, you can email help@meadowbrook-ma.org or reach out to the Tech Team for help.

Here you can print these backup codes - your wallet is a great place to store them in case you need them.

Additional 2-step verification methods

We recommend adding either of both of the following methods as 2-factor methods:

1- Authenticator app

You can set up either Google's Authenticator app or another authenticator app, such as Authy here. Doing so will allow you to verify your account even without SMS service.

2 - Security Key

A physical USB security key can be used to sign in. If you are interested in obtaining a security key, please email help@meadowbrook-ma.org.