Carline Dismissal Logistics

2018-2019 Pickup & Drop Off Plan

Objective: Ensure the safe, orderly and quick drop off and pickup of all students.

Overview: After an extensive review from a committee of faculty across all grade levels, parents of all ages, administration and facilities, the following plan seeks to improve the safety and quicken the process of arrival and dismissal at Meadowbrook. We fully expect some growing pains as we enter this system - please do your part by doing your duties diligently and reporting any issues to Maddie Lee.

Areas identified for improvement:

Safety - Multiple faculty and parents remarked that we have been fortunate not to have had a serious student safety incident in car line.
Speed - Carline duration at various times of the year was longer than ideal
Orderliness - Carline has been loud and generally chaotic.

Key Changes:

School Pass - The pink slip system is being replaced by an electronic system called School Pass. Parents will now communicate dismissal and absence changes through the website or app. All changes send an email confirmation to the classroom teachers, the front office and to the parents. This streamlined workflow increases student safety, reduces email and is used in the pickup process.
You must get coverage for pickup or drop off duty. The overall number of duties has been reduced, but each duty is critical. Missing a duty endangers the safety of our students.
Students load from the curb only. There is now one lane for loading. Cars may carefully pull left of the loading area and depart immediately after loading.This is a huge improvement in student safety and reduces student exposure to moving traffic. This also reduces the number of duties needed.

Policies:

People at car line cannot be asked to move in order to allow cars parked in the front lot to leave. Be sure to not park the in front lot if needing to exit during carline.
If a parent would like to check a child out from the front desk within 30 minutes of carline, they must park in the business office lot and walk down. Meadowbrook can not guarantee changes called in within 30 minutes of carline.
Parents must stay with car in carline. If needing to leave a car, they must pull out of carline and park. This is a safety issue.
Parents must pick up through carline - no parking in gravel or other nearby streets.
Students may never walk up to a parking lot unattended by an adult to meet a parent.
Students who break carline procedure may be subject to disciplinary actions.
Any student not picked up at end of car line will go to after school, Students in grades JK-5 will be charged the drop in rate
All dismissal changes need to go through School Pass or front desk
It's extremely important to register drivers as students may be held back until driver can be confirmed. Parents can register drivers through school pass.
Parents cannot make changes to school pass within 30 minutes of carline. Any changes at this time must be called in to the front desk.

Duties

Specific duty assignments will be made and shared by Lower School Coordinators
These duties will added to your personal Meadowbrook calendar.
Duties are each essential and must be covered, no matter the reason (illness, conference, parent meeting, etc.) This is a student safety issue. If you are unable to find coverage, notify your supervisor.
Faculty cannot leave until the duty is completely done.
If you trade duties or find coverage for your duty, please notify Pam U so she can update the duties calendar.

School Pass Overview

School-pass is a comprehensive system to help coordinate the communications and logistics around carline.

Overview of School-Pass communications:

Parents use school pass to communicate dismissal plans, absences and tardies. This information is collected and used during dismissal.

As parents make changes to the dismissal plan, email notifications are automatically sent to the classroom teachers, front desk and the parent themselves as a verification.

At dismissal time, students will be staged in smaller groups where a projector will be set to display the school-pass carline view. When a car arrives on campus, the carpool number is added to school-pass by a faculty member. At that time, the car, student name, parent name and other information will be displayed in the staging area of that matching student. The student will then walk to the pickup area. A faculty member in the staging area will mark the student as en route, so the pickup location faculty know the student is on the way. The student is then loaded into the car from the curb - never touching the road for safety. As soon as a car is fully loaded, they will carefully pull left of the carline and proceed to exit campus. As the car leaves campus, the car will be marked as exiting, thus completing the carline process for that vehicle. This process is repeated for each vehicle until the carline has ended.

For instructions on how to use School-Pass for each duty, please view these articles on help.meadowbrook-ma.org under School-Pass in the faculty section:

School-Pass: Walking Carline Duty

School-Pass - Staging Area Duty

School-Pass: Running Change Reports

School-Pass: Exit Monitor Duty.

Morning Drop Off - 7:30

Traffic Flow -

One lane down Cedar onto Farm Road
One lane down hill, JK turning down Penny Lane
JK park in back and enter building with students
Grades 1-8 and JK parents who choose so, drop off at front courtyard.

Duties

1 Playground at 7:30 (Rashna)
Cannot be late. Makes call on indoor vs outdoor. Walks JK/SK to the classroom at end of drop off. Must do indoor duty on inclimate days.
2 Field/Playground at 7:30
Watches the fields, ensures students are safe. Must do indoor duty on inclimate days.
2 Greeters (Kathy - Vans, 1 others)
Opens car doors, greets parents, helps students onto sidewalk and towards the playground or indoors, depending on weather.

12:30 JK Dismissal

Traffic Flow -

One lane down Cedar onto Farm Road
One lane down hill and down Penny Lane
Eight cars for pickup by back of building
Waiting cars to Development Lot

Duties

JK dismissal is run by JK teachers, who check students out in School Pass
If student isn’t picked up, go to afterschool

Note: A device will be needed to check students out of school-pass. If you need a device or a mobile battery to charge, please contact Pam U. or the Tech Department.

3:10 SK-5 Dismissal (including afterschool JK)

Traffic Flow-

All vans line up along curb in front of school
One lane down Cedar onto Farm Road
One lane down hill, around the circle in the outer lane, and down Penny Lane
Eight cars for pickup by back of building
Waiting cars to Development Lot
Cars exit through business office exit and left onto Autumn

Duties

7 Classroom staging areas- one per grade
One teacher in each grade displays School Pass arrival list for the room, ensures students are attentive.
Staging locations: SK-5 grade classrooms. 1st/2nd grade breakout for after school.
1 vans
Help load students on vans, check bus roster list from school pass buckle in kids on vans
1 Mini Tank
Helps load and buckle students into 3:10 Mini Tank bus. Must understand how to buckle students into car seats.
4 Car Loaders
Help students load from curb into cars. Each loader covers 2 car spaces.
1 Cedar Triangle (facilities)
Ensure traffic moves smoothly, prevent incorrect queuing.
1 Penny Lane (facilities)
Ensure traffic moves smoothly, prevent incorrect queuing, helps students cross traffic to athletic fields
1 Front entrance triangle (facilities)
Ensure traffic moves smoothly, prevent incorrect queuing.
1 Hallway monitor
Keep students moving, ensure all students are either in staging area or on way to pick-up.
1 Vestibule Duty
1 Exit monitor
Stands at the farthest end of the loading area, directs cars to the pull out waiting lot as needed, and enters unregistered cars using School Pass Faculty App

NOTE: 3 parking spots will be reserved for carline use as a waiting location if holding up the carline. A device will be needed to check students out of school-pass and enter plates. If you need a device or a mobile battery to charge, please contact Pam U. or the Tech Department.

1:00 Friday JK-5 Dismissal

Traffic Flow-

All vans line up along curb in front of school
One lane down Cedar onto Farm Road
One lane or two through the upper parking lot
One lane down hill, around the circle in the outer lane, and down Penny Lane
Eight cars for pickup by back of building
Waiting cars to Development Lot
Cars exit through business office exit and left onto Autumn

Duties

7 Classroom staging areas- one per grade
One teacher in each grade displays School Pass arrival list for the room, ensures students are attentive.
Staging locations: JK-5 grade classrooms.
1 van and bus
Help load students on buses and vans, check bus roster list from school pass buckle in kids on vans
1 Mini Tank
Helps load and buckle students into 3:10 Mini Tank bus. Must understand how to buckle students into car seats.
4 Car Loaders
Help students load from curb into cars. Each loader covers 2 car spaces.
1 Cedar Triangle (facilities)
Ensure traffic moves smoothly, prevent incorrect queuing.
1 Penny Lane (facilities)
Ensure traffic moves smoothly, prevent incorrect queuing, helps students cross traffic to athletic fields
1 Front entrance triangle (facilities)
Ensure traffic moves smoothly, prevent incorrect queuing.
1 Hallway monitor
Keep students moving, ensure all students are either in staging area or on way to pick-up.
1 Exit monitor
Stands at the farthest end of the loading area, directs cars to the pull out waiting lot as needed, and enters unregistered cars using School Pass Faculty App
Vestibule Duty
1 Autumn Road (facilities?)
Ensure that all cars turn left ONLY

NOTE: 3 parking spots will be reserved for carline use as a waiting location if holding up the carline. A device will be needed to check students out of school-pass and to walk the line. If you need a device or a mobile battery to charge, please contact Pam U. or the Tech Department.

4:20 6-8 Dismissal and After School (M, T, Th)

Traffic Flow-

One lane down Cedar onto Farm Road
One lane down hill left on Penny Lane
Eight cars for pickup by back of building
Waiting cars to Development Lot
Cars exit right on Farm
Vans go through car line

Duties

1 Exit monitor
Stands at the farthest end of the loading area, directs cars to the pull out waiting lot as needed, and enters unregistered cars using School Pass Faculty App
1 After school in grinker staging area
Displays school pass arrival list/or reads student names from school pass for the room, ensures students are attentive.
1 Bus (business office?)
Help load students on buses and vans, check bus roster list from school pass
2 Car Loaders
Help students load from curb into cars. also install the few car seats for vans.
1 coach in grinker staging area
Displays school pass arrival list/or reads student names from school pass for the room, ensures students are attentive.
Extra coaches go to loaders or staging areas

Dismissal Locations

Grinker breezeway

Note: If student isn’t picked up, go to afterschool

NOTE: A device will be needed to check students out of school-pass and to walk the line. If you need a device or a mobile battery to charge, please contact Pam U. or the Tech Department.

Game Days- 4:20 6-8 Dismissal and After School

Traffic Flow-

One lane down Cedar onto Farm Road
One lane down hill left on Penny Lane
Eight cars for pickup by back of building
Waiting cars to Development Lot
Cars exit right on Farm

Duties

Same as 4:20 6-8 Dismissal and After School (M, T, Th), but coaches dismiss students directly from school pass arrival list

Dismissal Locations

Grinker breezeway
Vinik vestibule
If student isn’t picked up, go to afterschool

Note - on Tuesday Game Days with a MS division meeting, coaches will likely be late to the meeting.

Notes:

Coaches will mark students as gone when dismissing from a home and/or away game.

A device will be needed to check students out of school-pass and to walk the line. If you need a device or a mobile battery to charge, please contact Pam U. or the Tech Department.

1:00 All School Dismissal

Traffic Flow-

All buses and vans line up along curb in front of school
One lane down Cedar onto Farm Road
Two lanes through the upper parking lot
One lane down hill, around the circle in the outer lane, and down Penny Lane
Eight cars for pickup by back of building
Waiting cars to Development Lot
Cars exit through business office exit and left onto Autumn

Duties

10 Classroom staging areas- one per grade
One teacher in each grade displays school pass arrival list for the room, ensures students are attentive.
2 van and bus
Help load students on buses and vans, check bus roster list from school pass
4 Car Loaders
Help students load from curb into cars. Each loader covers 2 car spaces.
1 Cedar Triangle
Ensure traffic moves smoothly, prevent incorrect queuing.
1 Penny Lane
Ensure traffic moves smoothly, prevent incorrect queuing.
1 Front entrance triangle
Ensure traffic moves smoothly, prevent incorrect queuing.
2 Double stack in upper parking lot
Load cars into double stack, loading one side completely. Help unload stack, preserving order of cars as they entered.
1 Hallway monitor
Keep students moving, ensure all students are either in staging area or on way to pick up.
1 Exit monitor
Stands at the farthest end of the loading area, directs cars to the pull out waiting lot as needed, and enters unregistered cars using School Pass Faculty App
1 Autumn Road
Ensure that all cars turn left ONLY

Friday 2:00pm on Non-All School dismissals

Traffic Flow-

One lane down Cedar onto Farm Road
One lane down hill left on Penny Lane
Eight cars for pickup by back of building
Waiting cars to Development Lot
Cars exit right on Farm

Duties

After school manages carline and checks out students

If student isn’t picked up, go to afterschool

Friday 3:00 5th Grade Study Hall dismissals

Traffic Flow-

One lane down Cedar onto Farm Road
One lane down hill left on Penny Lane
Eight cars for pickup by back of building
Waiting cars to Development Lot
Cars exit right on Farm

Duties

5th grade runs carline and checks out students

If student isn’t picked up, go to afterschool

NOTE: A device will be needed to check students out of school-pass and enter any license plates that aren’t registered. If you need a device or a mobile battery to charge, please contact Pam U. or the Tech Department.

Fall 2018 Changes/Reminders

Changes/reminders:

The camera system is up and running. There is no longer a car line walker duty. The Exit monitor directs cars to pull out waiting lot quickly - if a car is waiting more than 45 seconds at the front of the line they should be moved. The Exit Monitor also enters any unregistered cars into the School Pass Faculty App.
All outdoor carline staff must wear a reflective vest for safety. This is extremely important as it is getting darker earlier.
All students will gather at the second set of benches, furthest from the grinker vestibule. They will wait there, and walk with their cars towards the front of the line. This helps students see their cars and will help ensure the full sidewalk is used for loading.
Students will be instructed to walk towards their car and enter the car - no longer waiting for a teacher’s help. Now that students are loading strictly from the sidewalk, it’s completely safe for a student to load. If a student needs to load from anywhere other than a sidewalk, they must wait for teacher help. Loaders will also be sure to help our youngest students, particularly JK, SK and 1st grade students.